Jobs & Internships

Grants Manager

Permanent Part Time, 20 hours per week

Reports to:
Director of Development

The Grants Manager is responsible for researching, developing, writing, and submitting funding proposals and grant reports to foundations, corporations, government, and public agencies. The Grants Manager will collaborate with all staff members to communicate persuasively the mission and programs of the organization to obtain financial support.

The Organization:
Founded in 1979, NYC Audubon is a grassroots, membership-based organization recognized as an affiliated urban chapter of the National Audubon Society. NYC Audubon’s mission is to protect wild birds and habitats in the five boroughs of New York City, and, in so doing, to improve the quality of life for all New Yorkers. NYC Audubon’s conservation and science activities, education and public programs, and advocacy efforts on behalf of urban and migrating birds and wildlife are more critical than ever, due to climate change effects and the devastating, steady loss of the natural environment in the City over the last 35 years. A tight-knit team of seven full-time and two part-time staff, along with over 700 volunteers, serves a diverse community of nearly 10,000 members and the people who live and work in America’s largest urban center.

Position’s Primary Responsibilities:

  • Manage NYCA’s current portfolio of institutional donors, adhering to timelines for submissions and reports.
  • Research and develop prospects, fundraising strategies, and timelines for new funders necessary to meet NYCA’s contributed revenue goals (letters of inquiry, RFPs, etc.).
  • Monitor and generate post-award requirements such as periodic reports to funders (interim, project, and final reports) and other requirements, conforming to funder intent.
  • In collaboration with the Executive Director, Director of Development, and Director of Conservation & Science, conceptualize and write effective proposals, correspondence, and other accompanying materials for funders.
  • Develop and maintain an NYCA library of reference documentation, including such information and forms that may be required by funders (organization profile, resumes, board list, audit materials, and other pertinent material).
  • Develop and maintain the organization’s grants calendar.
  • Maintain accurate grant records and files (both electronically and in hard copies).
  • Prepare periodic, timely grant reconciliation reports and forecasts.
  • Prepare quarterly reports and program assessments for board meetings.
  • Perform all clerical and other duties required to support the position’s administration.

Required Skills:

  • Exceptional critical thinking with attention to detail, organization, writing, and follow-up skills with the ability to communicate effectively both orally and in writing.
  • Ability to multi-task, anticipate project needs, discern work priorities, and take initiative.
  • Flexibility to work outside normal working hours (occasional evening and weekends) and attend organization events as requested to cultivate and develop relevant relationships.
  • Strong computer skills, ability to conduct research, and understanding of current trends in information technology and social media.
  • Comfort in representing an organization with grant makers.
  • Knowledge of Giftworks CRM a plus.
  • Experience with and skilled in the Microsoft Office Suite, especially Excel and Word; PowerPoint experience a plus.
  • Experienced with a Gmail environment and Google Docs.
  • Facility with spoken and written English language; Spanish and additional languages a plus.

Additional Skills Desired or to Be Acquired

  • A love of birds and nature, and familiarity with the birds of New York City.
  • Familiarity with the public parks and geography of New York City.


  • B.S. or BA and a minimum of 2 years work experience with a non-profit organization in development, with a successful track record of research, cultivation, and solicitation of grants and/or major gifts.
  • Demonstrated interest in environmental issues.

To Apply:
Send résumé, writing sample, references with a cover letter of inquiry to Kathryn Heintz, Executive Director, by email to This email address is being protected from spambots. You need JavaScript enabled to view it. or by mail to New York City Audubon, 71 West 23rd Street, Suite 1523, New York, NY 10010. No phone calls, please!

Commensurate with experience.

Participatory (50%) Health, dental, vision, short-term disability, long-term disability, accidental death and dismemberment, and term life insurances, retirement benefit plan, paid annual leave, sick leave, and paid public holidays.

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