Controller
Full-time

 

Job Summary:

Reporting to the Executive Director, the Controller is responsible for maintaining financial, accounting, budgeting, administrative, and personnel services in order to meet the business needs of NYC Audubon.

 

The Organization:

Founded in 1979, NYC Audubon is a grassroots, membership-based organization recognized as an urban chapter of the National Audubon Society. NYC Audubon’s mission is to protect wild birds and habitats in the five boroughs of New York City, and, in so doing, to improve the quality of life for all New Yorkers. NYC Audubon’s conservation and science activities, education and public programs, and advocacy efforts on behalf of urban and migrating birds and wildlife are more critical than ever, due to climate change effects and the devastating, steady loss of the natural environment in the City over many decades. A tight-knit team of six full-time and three part-time staff, along with over 200 volunteers, serves a diverse community of nearly 8,000 members and the people who live and work in America’s largest urban center.

 

The Position:

The Controller leads the financial and small-business activities, managing a roughly $1.4 million annual operating budget. They maintain the general ledger including the chart of account and functional accounting systems (currently QuickBooks Premier – Nonprofit Edition 2020), from which are regularly compiled a set of financial statements for quarterly presentation to the Board Treasurer and Finance Committee and to the full Board of Directors. They process all accounting transactions, which include billings, accounts payable, payroll, collections, and cash receipts. The Controller is additionally responsible for maintaining a system of controls to ensure that assets are used appropriately. They manage the annual fiscal audit. Working with an accounting firm serving as independent auditors, the Controller prepares all records for review and shepherds the process of producing the annual audited financial statement and government filings including IRS Form 990 and NYS CHAR500. The position interfaces with a variety of vendors and consultants. The Controller also manages New York City Audubon’s human resources area.

 

Specific Duties:

The Controller’s specific duties include, but are not limited to the following tasks:
• Serve as primary staff liaison to Treasurer, Finance Committee, and Audit Committee.
• Prepare, analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; and oversee all financial, project/program, and grants accounting.
• Coordinate and lead the annual audit process, prepare the Form 990, liaise with external auditor; assess any changes necessary.
• Oversee and lead annual budgeting and planning process in conjunction with the Executive Director; administer and review all financial plans and budgets; monitor progress and changes and keep senior leadership team abreast of the organization’s financial status.
• Manage organizational cash flow and forecasting including bank statement reconciliations.
• Provide an outside payroll service with semiweekly payroll data and review month and year-end reports.
• Responsible for the accuracy and subsequent filing of the 1099-Misc for NYC Audubon consultants.
• Reconcile accounting system with fundraising and development data base on a monthly basis.
• Analyze all balance sheet accounts.
• Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
• Effectively communicate and present the critical financial matters to the Board of Directors.
• Further develop NYC Audubon’s human resources administration, developing documented procedures for compensation and benefits, performance evaluation, training and recruiting.
• Establish and manage a comprehensive training program to educate employees regarding staff tools, policies and procedures.
• Develop, distribute, and maintain the personnel manual.
• Oversee administrative functions as well as facilities to ensure efficient and consistent operations.
• Be present for large “all hands on deck” organizational programming including major donor events and the annual gala.

 

Requirements:

The Controller will be an energetic professional with a minimum of 10 years of professional experience. Experience in nonprofit accounting including, but not limited to, the restriction and release of net assets for budgetary purposes as well as functional accounting is essential. They will possess broad financial and operations management expertise, demonstrating professional integrity and credibility. The ideal candidate has a track record of understanding institutional priorities, as well as experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for a whole small organization—or a discrete division of a large organization—and has engaged in human resources functions. A bachelor’s degree is required; a professional certification is preferred. A strong interest in environmental conservation and wild bird preservation is desirable. Additionally, NYC Audubon seeks:
• An excellent communicator, with strong analytical abilities, and an aptitude for budgeting.
• A highly organized and success-driven professional who is able to complete work under deadline pressure, while simultaneously accomplishing multiple other projects.
• A comfortable inter-borough traveler with knowledge of the City’s geography and an interest in engaging with its diverse communities.
• A colleague able to work harmoniously in a team-based organization within a close-quarters environment.
• A flexible and adaptable staff partner able to adjust to the daily needs and activities of a small office and small organization that engages with the public, often in the field.

 

To Apply:

Send résumé and cover letter as a pdf to Kathryn Heintz, Executive Director, at This email address is being protected from spambots. You need JavaScript enabled to view it. .

 


Director of Conservation and Science
Full-time

 

Job Summary:

The Director of Conservation and Science works in close collaboration with the Executive Director and is a member of the NYC Audubon team to provide leadership on science and conservation issues in NYC. Reporting to the Executive Director, the Director of Conservation Science will play a crucial role in developing priorities, executing strategies, maintaining relationships with diverse partners and funders, contributing to funding proposals and general communications, and ensuring alignment with NYC Audubon’s mission and strategic plan and will work closely with and have direct access to NYC Audubon’s members, Board of Directors, Advisory Council, and staff.

 

The Organization:

Founded in 1979, NYC Audubon is a grassroots, membership-based organization recognized as an affiliated urban chapter of the National Audubon Society. NYC Audubon’s mission is to protect wild birds and habitats in the five boroughs of New York City, and, in so doing, to improve the quality of life for all New Yorkers. NYC Audubon’s conservation and science activities, education and public programs, and advocacy efforts on behalf of urban and migrating birds and wildlife are more critical than ever, due to climate change effects and the devastating, steady loss of the natural environment in the City over the last 40 years. A tight-knit team of eight full-time and four part-time staff, along with over 700 volunteers, serves a diverse community of nearly 10,000 members and followers as well as the people who live and work in America’s largest urban center.

 

The Position:

The Director of Conservation & Science is a senior-level manager responsible for executing the vision, development, and implementation of New York City Audubon’s Strategic Plan for Conservation and Science. The Director oversees all aspects of the conservation and science program: identifying research needs and opportunities, designing projects, ensuring that data is collected and analyzed in a timely fashion, and communicating those results. The Director oversees a diverse team of highly skilled full and part-time employees who manage main programmatic areas including: Conservation Biologist; Field Biologist; Green Roof Ecologist; Advocacy and Outreach Manager; Program Manager. The Director provides logistical and content support for the Conservation Committee of the Board of Directors.

The Director pursues the integration of the science programs, conservation initiatives, and environmental advocacy with partner organizations in the New York Metropolitan area including Audubon NY and National Audubon, American Bird Conservancy, Cornell Lab of Ornithology, New Jersey Audubon, among many others. The Director oversees consortia managed by NYC Audubon including the Green Roof Researchers Alliance and the Grasslands and Harbor Herons Working Groups, among others. The Director disseminates information and findings to NYC Audubon members via printed and electronic newsletters, website, and an annual membership meeting.

 

The Ideal Candidate:

• Has a collaborative management style with strong supervisory experience; demonstrated ability to organize, support, mobilize, and motivate staff and volunteers
• Provides the vision and leadership to integrate observational science/data collection with applications in natural resources management
• Promotes and integrates our observational data and research into regional and global study
• Embraces the ethic of equity, diversity, and inclusion
• Strategically initiates, develops and positions partnerships between NYC Audubon and other key research and resource management institutions to leverage the collaborative and financial strength of these partnerships to the benefit of NYC Audubon’s mission
• Demonstrated communication skills with the ability to effectively act as spokesperson for NYCA on science and conservation issues to the media
• Facilitate the use of science in structuring NYC Audubon’s policy and advocacy efforts
• Has demonstrated success in pursuing funding opportunities to advance Conservation Science programs
• Has published in peer-reviewed journals
• Maintains membership in professional science or conservation organizations

 

Primary Responsibilities:

• Implement the 2020-2025 Strategic Plan for Conservation and Science
• Identify emerging conservation issues, priority landscapes, and at-risk habitats NYC and wildlife populations and design strategies to address these issues
• Support and manage science and conservation staff and contractors Participate in fundraising and budget development and review
• Create and manage Conservation and Science program budget
• Participate in scientific grant writing
• Collect, review, analyze, and summarize biological data, conservation policies
• In coordination with the Communication Manager, be available to speak with the media about NYC Audubon’s conservation work
• Pursue the integration of the science programs with partner organizations in the NY Metropolitan area including but not limited to:
o     New York City Parks and Recreation
o     New York State Dept. of Environmental Conservation
o     National Park Service
o     Universities within NYC
o     Non-profit conservation organizations (TNC, WCS, AMNH, etc.)
o     National Audubon and Audubon NY and NYS Audubon Chapter Council
• Contribute to NYC Audubon’s media outreach: The Urban Audubon, our Annual Report, website, blog, and social media pages
• Maintain status in professional (scientific) organizations
• Represent NYC Audubon at meetings of scientists including committees/groups, agency officials, conservation NGOs, and at public functions related to NYC Audubon conservation science and policy initiatives

 

Required Skills:

PhD in biology, ecology, natural resources, or closely related field required
• At least five years leadership experience in field studies, operation of a biological field station or similar natural area research program, including departmental management, preparation of budgets, personnel management, etc.
• Exemplary communication abilities including written, oral, and presentation skills; ability to give enthusiastic public programs and presentations to diverse audiences
• Superior computer skills, including proficiency in Microsoft Office and Outlook or similar e-mail application, strong Internet skills. Knowledge of statistics, geographic information systems (GIS) and relational databases is preferred.
• Help communicate science and conservation issues to the general public, decision-makers, funders, or news media through presentations, testimony to governmental bodies, interviews, or by leading field trips
• Must be well versed in conservation, biology, and identification of local and regional birds and other wildlife and current conservation and policy issues throughout NYC 
• Knowledge and appreciation of the people, values, Supervision experience, excellent leadership and collaborative ethics, as demonstrated in previous work. Must possess strong interpersonal and social skills, a positive attitude and collaborative team approach, and appreciation of others and their values.
• Proven fundraising experience to include writing and implementing grant deliverables, cultivating and managing relationships with foundations and other public agencies 
• Excellent oral and written communications skills and the ability to synthesize and communicate technical and complex information to both technical and non-technical audiences 
• Must be self-motivated and willing to work in a flexible, non-structured environment 
• Willingness to work occasional irregular hours, including weekends or evenings 
• Ability and willingness to travel locally and out-of-state as the job demands 
• Valid driver's license is necessary 
• Experience handling birds is preferred. A banding permit is desired.
• Ability to work outdoors, in all weather conditions and on varying terrain, with or without accommodation; must be able to carry field equipment at times, with or without accommodation

 

Salary:

Commensurate with experience. 

 

 Benefits:

Excellent work environment with benefits including health, vision, dental, life, disability insurance, retirement plan. Health, dental, vision, short-term disability, long-term disability, accidental death and dismemberment, term life insurances, SEP retirement benefit plan, paid annual leave, sick leave, and public holidays.

 

To Apply:

Send resume, writing sample, and references with a cover letter of inquiry to Kathryn Heintz, Executive Director, by email to This email address is being protected from spambots. You need JavaScript enabled to view it. , or by mail to New York City Audubon, 71 West 23rd Street, Suite 1523, New York, NY 10010.

No phone calls please.

 

For more information about NYC Audubon, including the Strategic Plan 2020-2025, please visit our website: www.nycaudubon.org. NYC Audubon is an Equal Opportunity Employer.



DMC Firewall is a Joomla Security extension!